How To Choose A POS System For Your Business

Image of POS System on Table

The new requirement and the emergence of new technologies have determined that currently are required to the issue of proof of electronic payment taxpayers natural or legal persons who are designated as electron emitters by Superintendency Resolution issued by the SUNAT, around of 230 thousand taxpayers this 2021. Digitizing then ceased to be an option and became an obligation, so it is very important to make a correct and informed decision to choose the provider that best suits the needs of your business.

The market today offers very complete software that manages to meet this need, but also adds value to the business, adding tools such as Point of Sale System or also known as POS System, automatic inventory control, electronic ticket, loyalty programs customers and permanent support.

How to choose the best selling system with Electronic Billing?

First, the tool chosen must be simple, friendly and flexible to make the migration to the system as smooth as possible. In addition, to maintain all controlled sales operations in the office and to grow along with the business. To analyze and choose well, you must ask yourself 7 key questions:

  1. Does the solution have a good after-sales service?
  2. Is the software friendly to use like Shopify Point of Sale System?
  3. If it is a company that sells products, does the system allow inventory control? If you offer services: Can you see who paid you and who owes you?
  4. Does the program allow you to issue invoices and view this information online?
  5. Does the system allow you to analyze the invoiced and generate reports that help you make good decisions?
  6. The software allows you to generate all types of tax documents that you require today and in the future?
  7. Does the software have product masters and customers that save fingering time and have differentiated access permissions?

1. After Sales Service

This point is key when choosing. A good post-sale will allow you to be accompanied and backed up at the time you need it. When it comes to the source of revenue itself, billing, you should choose a reliable provider that can answer your questions and give you a solution on time.

To achieve the above successfully, it is important that you notice that the option has cross-platform customer service: call center, chat, tickets, telephone, social networks, and emails.

We recommend you choose the solutions that are leased, instead of those that are licensed. This is because the after-sales service of those that work with a leasing system is usually better since the provider has a high level of commitment to delivering quality care since the permanence of the user depends on it. In the opposite case, the model by the license is becoming obsolete, because it has been observed that if you pay everything at the beginning, the supplier tends to neglect the after-sales and disconnect from the product.

2. Usability

Another thing you should look at is the friendliness of the software. Choosing an intuitive solution will make you feel comfortable working with this new tool, avoiding frustrations and operational errors.

3. Inventory

Studies have shown that businesses can lose more than 14% of profits by running out of products that the customer wants to buy (inventory break). In addition, having an automatic inventory control will allow you to save storage costs and losses due to expired products or theft.

To do this, note that the solution you choose has inventory by branch and consolidated (regardless of number of branches), complete reports by-products (top sellers, stock level, turnover, critical stock) and have the option to import the information from payroll to facilitate the work of entering new merchandise, which can be billed with a click.

In the case of offering services, the stock is not relevant, but the accounts receivable are: it is necessary to look for software that allows you to check online who has paid and who has not, to facilitate collection.

4. Connectivity

Nowadays you can see everything through the internet, choosing a software that allows you to make Electronic Invoices online will give you the flexibility of being able to bill from anywhere and with any computer or device connected to the internet.

This will also guarantee you access to your remote sales information and from any connected device. You can also know things like: which product is the best selling, the best performing seller, which product you should replace or which one you must offer for low turnover.

5. Reports

Look for an option with online reports that give you information about: sales by branch, by seller, by product, and by customer. Having this strategic information will allow you to analyze what you sell and make good decisions. In addition to having these automatic reports will save you many man-hours in the preparation of excel spreadsheets.

6. Types of DTE

We recommend you look for an Electronic Facuration solution that has all the tax document options. The ideal that you choose a solution thinking in the long term. If you are about to export for example, the software should consider export invoice.

7. Product masters and customers

Finally, we recommend choosing a system that has a master, which allows you to make invoices with a click. This will save you a lot of time.

We hope this post has helped you clear your doubts and with this information you can choose the provider that best suits your needs, to make everything much easier and faster.